Corporate Travel Specialist
3.
6 Novi, MI Novi, MI Full-time Full-time $25 - $27 an hour $25 - $27 an hour 12 days ago 12 days ago 12 days ago BE PART OF A MANUFACTURER LIKE NO OTHER.
When you work with the world's most innovative companies, you know you're making a difference.
Our clients are the game changers, leaders and investors who fuel the global innovation economy.
They're the businesses behind the next fabrication breakthroughs.
And the visionaries whose new technologies could transform the way people live and work.
They come to BLM GROUP USA for our expertise, deep network and nearly sixty years of experience in the industries we serve, and to partner with diverse teams of passionate, enterprising BLMers, dedicated to an inclusive approach to helping them grow and succeed at every stage of their business.
Join us at BLM GROUP USA and be part of bringing our clients' world-changing ideas to life.
At BLM, we have the opportunity to grow and collectively make an impact by supporting the innovative clients and communities BLM GROUP serves.
We pride ourselves in having both a diverse client roster and an equally diverse and inclusive organization.
Job Title:
Corporate Travel Specialist Department:
Administration FLSA Status:
Non-Exempt Summary Under supervision of the Controller, the Corporate Travel Specialist coordinates and communicates travel plans to all BLM employees according to company policy.
The Corporate Travel Specialist is also responsible for BLM's corporate fleet vehicle program, assistance with expense reporting, and assists as needed with the company credit card program.
Essential Functions The duties listed below are the specific duties and tasks that someone in this position must accomplish.
Coordinate domestic and international travel arrangements for the entire organization.
Maintain system of required documentation for ease of retrieval.
Prepare required entry documents for employees traveling internationally (e.
g.
invitation letters, visas, etc.
).
Arrange routine and complex travel, coordinating plans for air, car, hotel and/or taxi.
Responsible for reporting arrangements to employee and manager.
Ability to be flexible as plans change and communicate those changes to all necessary parties.
Review and approve expense reports.
Request reimbursement from employees that charge unauthorized items on company credit cards.
Communicate with employees that have not turned in their monthly expense report.
Work globally with multiple sites in different time zones.
Be available to receive calls from employees having changed travel plans.
Coordinate travel arrangements and secure transportation to ensure the safety of the employees when traveling to international locations.
Continually seek strategic initiatives to explore cutting edge travel technologies/websites.
Be highly proficient in monitoring current market conditions and adjusting partnership based on company needs & preferences.
Review travel related policies and processes to identify and recommend best practices.
Schedules the company vehicle usage.
Develops and maintains system for tracking maintenance of vehicles.
Distributes keys and necessary paperwork for employees use while driving.
Ensures insurance is up to date.
Ensures all vehicles that go out have necessary safety items/paperwork, and monitors vehicles upon their return for damage, cleanliness, gas usage, mileage, etc.
Contact customers and guests before their visits to BLM to communicate preferred amenities to help them acclimate to the area.
Additional travel-related responsibilities as needed.
Be responsible for completing invoices matching and reconciling cost of issued services to final billing.
All other duties as assigned by management.
Be available to work the required overtime necessary to complete work necessary for operational concerns.
Other duties as assigned by management.
Qualifications At least 5 years of experience managing domestic and international travel activities.
Ability to lead vendor negotiations and communicate effectively.
Concur experience required.
Ability to maintain confidentiality regarding employee situations.
In depth knowledge of North America and Italy geography and/or ability to understand distances between points of travel.
Knowledge, Skills, and other Abilities Highly proficient in MS Office, including Word, Excel, PowerPoint, Adobe & Outlook.
Highly organized; thorough and efficient; methodical and detailed worker.
Able to work independently and effectively with minimal supervision.
Ability to create, maintain, and manage a project plan.
Ability to understand and meet deadlines and goals.
Ability to work in a fast-paced environment.
Excellent verbal and written communication skills.
Must be able to effectively listen, understand, and analyze problems.
Excellent time management skills.
Able to meet deadlines and communicate deadlines to other team members.
Able to effectively work with all levels of team members.
Fluent in Italian (preferred).
Licensing/Certifications Valid Driver's License with no more than two (2) points on a driving record within a three (3) year period Equipment, Machinery, Tools, and Vehicles Used General office equipment, including, computers, printers, fax machines and telephones Physical Demands The physical demands described here are representative of those that an employee must be able to accomplish to successfully perform the essential functions of this position.
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of this position.
While performing the duties of this job, the employee is regularly required to use hands to manipulate, handle, feel or operate objects, tools or controls; reach with hands and arms; stand; talk and hear; walk; sit, climb or balance; stoop, kneel, crouch or crawl; and lift or move up to fifteen (15) pounds.
Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral visions, depth perception and the ability to adjust focus.
Mental Demands While performing the duties of this position, employees are regularly required to use written and oral communication skills; read and interpret data, information and documents, analyze and solve problems, use math and mathematical reasoning; observe and interpret situations; learn and apply new information or new skills; work under deadlines and constant interruptions; interact with staff and other organizations; and frequently deal with dissatisfied or quarrelsome individuals.
Working Conditions The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this position.
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of this position.
The incumbent works primarily in an office environment.
This position is not a remote or hybrid position.
The position requires only occasional travel for training or similar activities.
Reporting Relationships This position reports to the Controller.
Supervisory Responsibility N/A We are an Equal Employment Opportunity (EEO) Employer.
If you need assistance or an accommodation with completing the application, you may contact us at (248) 560-0080.
.
Estimated Salary: $20 to $28 per hour based on qualifications.
6 Novi, MI Novi, MI Full-time Full-time $25 - $27 an hour $25 - $27 an hour 12 days ago 12 days ago 12 days ago BE PART OF A MANUFACTURER LIKE NO OTHER.
When you work with the world's most innovative companies, you know you're making a difference.
Our clients are the game changers, leaders and investors who fuel the global innovation economy.
They're the businesses behind the next fabrication breakthroughs.
And the visionaries whose new technologies could transform the way people live and work.
They come to BLM GROUP USA for our expertise, deep network and nearly sixty years of experience in the industries we serve, and to partner with diverse teams of passionate, enterprising BLMers, dedicated to an inclusive approach to helping them grow and succeed at every stage of their business.
Join us at BLM GROUP USA and be part of bringing our clients' world-changing ideas to life.
At BLM, we have the opportunity to grow and collectively make an impact by supporting the innovative clients and communities BLM GROUP serves.
We pride ourselves in having both a diverse client roster and an equally diverse and inclusive organization.
Job Title:
Corporate Travel Specialist Department:
Administration FLSA Status:
Non-Exempt Summary Under supervision of the Controller, the Corporate Travel Specialist coordinates and communicates travel plans to all BLM employees according to company policy.
The Corporate Travel Specialist is also responsible for BLM's corporate fleet vehicle program, assistance with expense reporting, and assists as needed with the company credit card program.
Essential Functions The duties listed below are the specific duties and tasks that someone in this position must accomplish.
Coordinate domestic and international travel arrangements for the entire organization.
Maintain system of required documentation for ease of retrieval.
Prepare required entry documents for employees traveling internationally (e.
g.
invitation letters, visas, etc.
).
Arrange routine and complex travel, coordinating plans for air, car, hotel and/or taxi.
Responsible for reporting arrangements to employee and manager.
Ability to be flexible as plans change and communicate those changes to all necessary parties.
Review and approve expense reports.
Request reimbursement from employees that charge unauthorized items on company credit cards.
Communicate with employees that have not turned in their monthly expense report.
Work globally with multiple sites in different time zones.
Be available to receive calls from employees having changed travel plans.
Coordinate travel arrangements and secure transportation to ensure the safety of the employees when traveling to international locations.
Continually seek strategic initiatives to explore cutting edge travel technologies/websites.
Be highly proficient in monitoring current market conditions and adjusting partnership based on company needs & preferences.
Review travel related policies and processes to identify and recommend best practices.
Schedules the company vehicle usage.
Develops and maintains system for tracking maintenance of vehicles.
Distributes keys and necessary paperwork for employees use while driving.
Ensures insurance is up to date.
Ensures all vehicles that go out have necessary safety items/paperwork, and monitors vehicles upon their return for damage, cleanliness, gas usage, mileage, etc.
Contact customers and guests before their visits to BLM to communicate preferred amenities to help them acclimate to the area.
Additional travel-related responsibilities as needed.
Be responsible for completing invoices matching and reconciling cost of issued services to final billing.
All other duties as assigned by management.
Be available to work the required overtime necessary to complete work necessary for operational concerns.
Other duties as assigned by management.
Qualifications At least 5 years of experience managing domestic and international travel activities.
Ability to lead vendor negotiations and communicate effectively.
Concur experience required.
Ability to maintain confidentiality regarding employee situations.
In depth knowledge of North America and Italy geography and/or ability to understand distances between points of travel.
Knowledge, Skills, and other Abilities Highly proficient in MS Office, including Word, Excel, PowerPoint, Adobe & Outlook.
Highly organized; thorough and efficient; methodical and detailed worker.
Able to work independently and effectively with minimal supervision.
Ability to create, maintain, and manage a project plan.
Ability to understand and meet deadlines and goals.
Ability to work in a fast-paced environment.
Excellent verbal and written communication skills.
Must be able to effectively listen, understand, and analyze problems.
Excellent time management skills.
Able to meet deadlines and communicate deadlines to other team members.
Able to effectively work with all levels of team members.
Fluent in Italian (preferred).
Licensing/Certifications Valid Driver's License with no more than two (2) points on a driving record within a three (3) year period Equipment, Machinery, Tools, and Vehicles Used General office equipment, including, computers, printers, fax machines and telephones Physical Demands The physical demands described here are representative of those that an employee must be able to accomplish to successfully perform the essential functions of this position.
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of this position.
While performing the duties of this job, the employee is regularly required to use hands to manipulate, handle, feel or operate objects, tools or controls; reach with hands and arms; stand; talk and hear; walk; sit, climb or balance; stoop, kneel, crouch or crawl; and lift or move up to fifteen (15) pounds.
Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral visions, depth perception and the ability to adjust focus.
Mental Demands While performing the duties of this position, employees are regularly required to use written and oral communication skills; read and interpret data, information and documents, analyze and solve problems, use math and mathematical reasoning; observe and interpret situations; learn and apply new information or new skills; work under deadlines and constant interruptions; interact with staff and other organizations; and frequently deal with dissatisfied or quarrelsome individuals.
Working Conditions The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this position.
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of this position.
The incumbent works primarily in an office environment.
This position is not a remote or hybrid position.
The position requires only occasional travel for training or similar activities.
Reporting Relationships This position reports to the Controller.
Supervisory Responsibility N/A We are an Equal Employment Opportunity (EEO) Employer.
If you need assistance or an accommodation with completing the application, you may contact us at (248) 560-0080.
.
Estimated Salary: $20 to $28 per hour based on qualifications.
|
|
 | |
